TRAVEL & ACCOMMODATIONS
STATE TEAM
(In-State Events Only)
Lodging & Accommodations
Lodging will be secured based on the most cost-efficient, safe, and high-quality option available for each event, utilizing either team hotels or private group housing (Airbnb) depending on availability and overall value.
Selection is based on:
- Proximity to tournament venues
- Safety and supervision requirements
- Cleanliness and quality standards
- Group capacity (same floor / same complex when possible)
- Overall value and affordability for families
Each trip will include:
- Rooming assignments and supervision plan
- Curfew and team conduct guidelines
- Emergency contact and location sharing
- Clear check-in and check-out procedures
Transportation
- Team travel itinerary with venue addresses
- Designated arrival and meetup times
- Coach and equipment transportation plan
- Emergency transportation protocol
- Transportation method will be communicated in advance, including whether athletes will be transported by parents/guardians or riding together with the team via van or bus. Final arrangements will be discussed with families prior to each trip.
Meals & Nutrition
- Team dinner coordination
- Pre-game and post-game nutrition plan
- Hydration and recovery snacks
- Allergy and dietary accommodations
Tournament Operations
- Coach credentials and player wristbands
- Admission guidance for parents
- Daily schedules and court assignments
- Real-time communication and updates
Safety & Supervision
- Curfew enforcement and room checks
- Team meetings
- Medical and emergency action plan
- Athlete protection and conduct standards